GMP03. S&EP Leaflet 10/2017: Competence Mapping

System Revision ID ASEMS Document Version Effective From State
3642 3.5 06/02/2017 - 09:15 Extant

3.1. Overview

3.1.0.1.

This document is S&EP Leaflet 10/2017

This document defines a process for assessing and mapping levels of generic system safety and environmental protection competence for staff assigned responsibilities in these areas.  The process is based around a series of generic S&E Competence Maps.   These describe the typical activities which staff may be assigned to undertake and the level of S&E competence the assignee shall be expected to demonstrate.  The S&E Competence Maps supplement, and are to be read in conjunction with, the Role Profiles for Acquisition Safety and Environmental Protection published by the DE&S Engineering Function which shall always take precedence.  

3.1.0.2.

The training requirements defined in the S&E Competence Maps are generic across DE&S.  Users should review them and assess whether there are additional domain or Operating Centre specific courses that should be recorded.  DE&S users have the option of specifying alternative equivalent training requirements, but any decision to adopt a strategy that is not based on the specified suite of DE&S courses must be endorsed by the Engineering, ASEP sub function and the QSEP group prior to undertaking the training.

3.2. Procedure

3.2.1. Competence Mapping

3.2.1.1.

The Competence maps describre the typical activities which staff may be assigned to undertake and the level of S&E competence the assignee shall be expected to demonstrate. The activities are not exhaustive and users should apply a degree of interpretation when applying them. The S&E Competence Maps supplement, and are to be read in conjunction with, the Role Profiles for Acquisition Safety and Environmental Protection published by the DE&S Engineering Function which shall always take precedence.

  1. System Safety and Environmental Support
  2. System Safety and Environmental Stakeholder
  3. System Safety and Environmental Officer
  4. System Safety and Environmental Manager
  5. System Safety and Environmental Adviser/Regulator
  6. System Safety and Environmental Project Team Leader
  7. System Safety and Environmental Executive

3.2.1.2.

The training requirements defined in the Role Profiles are generic across DE&S.  Users should review them and assess whether there are additional domain or Operating Centre specific courses that should be recorded.  Although DE&S users also have the option of specifying alternative training requirements, any decision to adopt a strategy that is not based on the specified suite of DE&S courses should be endorsed by the Quality, Safety and Environmental Protection Team.

3.3. Further Guidance

3.3.1. Applying Mapping

3.3.1.1.

Each S&E Competence Map includes a list of activities that might be undertaken by the assignee.  It also defines minimum levels of generic SQEP 1 safety and environmental competence, and any additional training (SQEP 2) that is relevant to the assignment.  The activities are not exhaustive and users should apply a degree of interpretation when applying them.

3.4. Version Control

3.4.1. Version 4.0 Replacement Leaflet

3.4.1.1.

The leaflet 04/2011 has been replaced by 10/2017 necessitating a whole number change to the version number. 

Subject to Policy Clauses

1.8

Training

DE&S sponsored courses for system safety and environmental protection shall be the recognised route for achieving suitable and sufficient competence throughout DE&S.

3.4

Availability of Resources

Operating Centres, Project Teams or equivalents shall ensure the availability of resources necessary to establish, implement and maintain the safety and environmental management system and detail these in a through life safety and environmental management plan.

3.6

Accountability

Within Operating Centres, Project Teams or their equivalents, named individuals shall be appointed who shall have defined roles, responsibilities, accountabilities and authority for ensuring safety and environmental management systems are established, implemented and maintained in accordance with the requirements of ASEMS.

4.9

Assessment Approval

Project Team Leaders or equivalent shall personally approve safety and environmental case reports to confirm their acceptance with the progress of the safety case/assessment and of the risks associated with the project.

5.7

Non-compliance Reporting

In circumstances where the ability of the Delegation Holder to achieve compliance with the requirements of ASEMS may have been compromised, Operating Centres, Project Teams or equivalents shall take immediate steps to correct the situation. Actions required could include improving the clarity of the authority, instructions or responsibilities provided, increasing resources or correcting deficiencies in practices or procedures. Where resolution of the problem lies outside the control of the Delegation Holder, the issue is to be referred through the line management chain. This requirement is to be applied to any further levels of delegation as necessary.

6.1

Roles and Responsibilities

Operating Centres, Project Teams or equivalents shall demonstrate that competence requirements have been established for all roles in accordance with the DE&S System Safety & Environmental Protection Role Profiles.

6.3

Competence

The system safety and environmental competence of all staff in posts with system safety and environmental responsibilities shall be regularly assessed, monitored and recorded.

Covered by Audit Question Sets

1.8

Audit Question Set Section 1.8 Training

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 1.8.

3.4

Audit Question Set Section 3.4 Availability of Resources

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 3.4.

3.6

Audit Question Set Section 3.6 Accountability

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 3.6.

4.9

Audit Question Set Section 4.9 Assessment Approval

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 4.9.

5.7

Audit Question Set Section 5.7 Non-Compliance Reporting

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 5.7.

6.1

Audit Question Set Section 6.1 Competence

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 6.3.

6.3

Audit Question Set Section 6.3 Competence

The Audit Question Set used as assurance in order to adhere to the policy described in policy clause 6.4.