Audit Question Set Section 3.6 Accountability

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 3.6 of the Statute Policy mandated by Defence Regulators which states;

Within Operating Centres, Project Teams or their equivalents, named individuals shall be appointed who shall have defined roles, responsibilities, accountabilities and authority for ensuring safety and environmental management systems are established, implemented and maintained in accordance with the requirements of ASEMS.

- Policy Clause 3.6 Accountability

These questions address ASEMS Part 1, Clause 3.6 and DSA 01.1, Elements C and K.
Organisational Leadership, Culture, Capability and Change Management
  1. Who within the team has been given the responsibility, accountability and authority for ensuring that safety and environmental management systems have been established, implemented and maintained in accordance with ASEMS requirements?
  2. Where is this information recorded?
Self - Assurance
  1. What checks have been carried out to assure the suitability of the person selected for the task and where are the results recorded?
  2. How has the adequacy and effectiveness of the developed SEMS been assured and where are the details recorded?

Covers assurance for policy clause

Accountability

Within Operating Centres, Project Teams or their equivalents, named individuals shall be appointed who shall have defined roles, responsibilities, accountabilities and authority for ensuring safety and environmental management systems are established, implemented and maintained in accordance with the requirements of ASEMS.

3.6

Assures Procedures

EMP02

Stakeholder Communications

This procedure will enable the project team to ensure that environmental issues are appropriately managed, with all environmental responsibilities communicated. EMP02 will assist the project team in identifying stakeholders, define and agree project environmental responsibilities, produce an effective communication plan and assemble an environmental committee.

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.

SMP02

Safety Committee

This procedure describes the implementation of a Safety Committee, in order to ensure effective co-ordination between persons holding safety responsibilities.

SMP03

Safety Planning

This procedure guides the development of a Safety Management Plan which defines the Safety strategy, ensuring acceptable Safety performance through life.

SMP09

Risk Acceptance

This procedure provides guidance for the acceptance of risks based upon the evidence presented in support of the ALARP statements.