Audit Question Set Section 3.7 Monitoring

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 3.7 of the Statute Policy mandated by Defence Regulators which states;

Operating Centres, Project Teams or equivalents shall establish, implement and maintain a suitable and sufficient procedure to monitor and measure safety and environmental performance of their safety and environmental management system on a regular basis.

- Policy Clause 3.7 Monitoring

These questions address ASEMS Part 1, Clause 3.7 and DSA 01.1, Elements B, H and K.
Information Management
  1. What procedures are in place to monitor and measure the performance of your team’s SEMS and where are they located?
  2. How have you ensured that they are available to those needing access to them?
  3. How are those responsible for undertaking SEMS activities made aware of any changes to their content?
Supervision and Control of Activities
  1. To what extent do the procedures specify the need for safety related oversight and control of SEMS related activities, when and by who?
Self - Assurance
  1. What assurance has been undertaken to assure the adequacy and completeness of your SEMS contents and the adequacy and effectiveness of its implementation?
  2. What assurance has been undertaken to assess the arrangements for SEMS change management?
  3. What assurance has been undertaken to assess the adequacy and effectiveness of oversight arrangements?

Covers assurance for policy clause

Monitoring

Operating Centres, Project Teams or equivalents shall establish, implement and maintain a suitable and sufficient procedure to monitor and measure safety and environmental performance of their safety and environmental management system on a regular basis.

3.7

Assures Procedures

EMP04

Screening and Scoping

This procedure describes how to carry out a screening and scoping exercise that identifies the project’s actual and potential environmental issues and directs the gathering of relevant environmental information for assessment later in the project level Environmental Management System.

EMP07

Environmental Impact Management

This procedure focuses on the management and reporting of high and medium priority environmental impacts associated with the project.

EMP09

Continuous Review

Continuous review should ensure that outputs from all EMPs are kept up to date with overall project and other developments. A review should be part of a planned process of the revision of outputs as the project progresses in order to incorporate improved or amended information, or as the result of audit findings. This procedure assists the project team in continuous review and improvements to their projects

SMP02

Safety Committee

This procedure describes the implementation of a Safety Committee, in order to ensure effective co-ordination between persons holding safety responsibilities.

SMP03

Safety Planning

This procedure guides the development of a Safety Management Plan which defines the Safety strategy, ensuring acceptable Safety performance through life.

SMP06

Risk Estimation

This procedure provides guidance through development of the Hazards and Accidents identified previously, to estimate the level of Safety Risk posed by each.

SMP07

Risk and ALARP Evaluation

This procedure provides guidance through Risk and ALARP Evaluation in order to identify where the system Risk meets Tolerability criteria, and where further action is required.

SMP11

Hazard Log

This procedure provides guidance for the continual recording of hazards, accidents and accident sequences, including risk management information, in the Hazard Log.

SMP12

Safety Case and Safety Case Report

This procedure provides guidance on the development of a Safety Case and Safety Case Report. The Safety Case brings together all project safety information, forming a number of arguments which are summarised in the Safety Case Report.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.