Audit Question Set Section 3.8 Audit Frequency

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 3.8 of the Statute Policy mandated by Defence Regulators which states;

Compliance with the documented safety and environmental management system shall be verified via audit at planned intervals according to a published schedule, and as required.

- Policy Clause 3.8 Audit Frequency

These questions address ASEMS Part 1, Clause 3.8 and DSA 01.1, Elements B and K.
Information Management
  1. What SEMS audits have been planned and where are the details located?
  2. How was the audit scope determined?
Self - Assurance
  1. What assurance has been undertaken to assure the adequacy and completeness of planned audit coverage?

Covers assurance for policy clause

Audit Frequency

Compliance with the documented safety and environmental management system shall be verified via audit at planned intervals according to a published schedule, and as required.

3.8

Assures Procedures

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

EMP09

Continuous Review

Continuous review should ensure that outputs from all EMPs are kept up to date with overall project and other developments. A review should be part of a planned process of the revision of outputs as the project progresses in order to incorporate improved or amended information, or as the result of audit findings. This procedure assists the project team in continuous review and improvements to their projects

SMP02

Safety Committee

This procedure describes the implementation of a Safety Committee, in order to ensure effective co-ordination between persons holding safety responsibilities.

SMP10

Safety Requirements and Contracts

This procedure provides guidance for defining the requirements of the Safety Management System (SMS), and how it will be demonstrated that safety targets have been met. The procedure also provides guidance for the development of contractual terms with external contractors where they are required.

SMP12

Safety Case and Safety Case Report

This procedure provides guidance on the development of a Safety Case and Safety Case Report. The Safety Case brings together all project safety information, forming a number of arguments which are summarised in the Safety Case Report.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.