Definitions

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A list of definitions for terms used throughout ASEMS documentation
Name Term description Sourcesort ascending
Auditor

Person with the competence to conduct an audit.  (see also Lead Auditor).

ISO19011
Audit

A systematic independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled.  Types of audit include:

  • First Party Audit – An audit conducted by an organisation on the activities it has direct responsibilities for.
  • Second Party Audit – An external audit by a body or organisation having an interest in the activity or process examined, e.g. a customer or client.
  • Third Party Audit – An external audit by a recognised independent auditing organisation with no interest in the activity or process examined.
  • Capability Performance Audit – An audit of a capability or equipment system to provide assurance that the performance objectives or targets of the capability are being achieved.
  • Combined Audit – An audit the scope of which covers more than one management system operated by the organisation, or related to an activity, being examined.
  • Compliance Audit – An audit to provide assurance that a process, activity, or materiel is carried out or achieved in such a manner as to achieve compliance with legal, policy or other requirements; i.e. the audit criteria are restricted to compliance issues within the scope of the audit.
  • Joint Audit – An audit conducted by two or more auditing organisations.
  • Management System Audit – An audit the scope of which includes the process and procedures making up the whole or part of a formalised management system.
  • Supplier Audit (pre contract) – An audit conducted pre-award of a contract to provide assurance evidence that a supplier has management systems in place which can or do comply with MOD requirements.
  • Supplier Audit (post contract) – An audit of a supplier post award of contract to provide assurance that the goods or services being provided, or that a supplier’s management systems, are in conformance with MOD requirements.
ISO 19011
Audit Conclusion

Outcome of an audit, provided by the audit team after consideration of audit objectives and all audit findings

ISO 19011
Audit Criteria

Set of policies, procedures or requirements against which a system process or material is audited.

ISO 19011
Audit Scope

Extent and boundaries of an audit.

ISO 19011
Accident

An event, or sequence of events, that causes unintended harm.

Def Stan 00-56 Issue 6
Assumption

An assertion about the system, its operating environment or modes of use, that is employed without proof, although justification may be required

Def Stan 00-56 Issue 6
Availability

The ability of an item to be in a state to perform a required function under given conditions at a given instant of time or over a given time interval assuming that the required external resources are provided.

Def Stan 00-56 Issue 6
Accident Sequence

The progression of events that results in an accident.

Def Stan 00-56 Issue 5
Assurance

A statement, or process, intended to provide confidence on the condition or status of a system, process, activity, or materiel. Types of assurance include:

  • Regulatory Assurance - A statement, or process, intended to provide confidence to a regulatory body on the condition or status of a system, process, activity, or materiel through a regulation or approval regime.
  • Safety Assurance - Part of Safety Management focused on providing confidence that adequate safety will be achieved and sustained.
Adapted from Def Stan 00-56 Issue 6
ALARP

As Low As Reasonably Practicable. Used in reference to safety management. A risk is ALARP when it has been demonstrated that the cost of any further Risk Reduction, where the cost includes the loss of defence capability as well as financial or other resource costs, is grossly disproportionate to the benefit obtained from that Risk Reduction

Adapted from Def Stan 00-56 Issue 5
Acquired Item

In the context of this manual, ‘acquired item’ refers to a capability being procured through the acquisition process. It is intended to differentiate between the system being procured and the safety management system.

Activity

The operations of an organization that are ‘large enough for meaningful examination and small enough to be sufficiently understood’. For example, vehicle maintenance.

Audit Client

The person/project/IPT/organisation requesting the audit.

Audit Objectives

Statement(s) setting out the purpose and aims of the audit. These should be set by, or agreed with, the audit client and should form the basis for the audit scope and criteria.

Audit Plan

Description of the activities and arrangements for an audit.

Audit Programme

In relation to DE&S Acquisition Safety Environmental Management Standard (ASEMS) the audit manual together with the Audit Schedule forms an Audit Programme.

Audit Report

The written report supplied by the Lead Auditor to the Audit Client describing the audit, findings and conclusions.

Audit Schedule

Specifies the scope, frequency and timeframe for completing audits.

Audit Team

Team of auditors, including a lead auditor, conducting an audit. May also include specialist matter experts (see SMEs) and trainee auditors.

Audit Trail

Series of linked and related questions asked, and the evidence produced, in order to ascertain compliance against a specific objective or to support the accuracy of data or claims. The questions and evidence making up an audit trail should be documented and the trail should be repeatable.

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