5.1.0.2.

Environmental impacts for all life cycle stages and conditions recorded in Form EMP04/F/01 – Environmental Feature Matrix. This procedure provides guidance on how to assess the priority of the environmental impact.

Upon completing this procedure (EMP05), a decision is required whether a limited Environmental Impact Screening and Scoping (EISS) study (completion of EMP’s 1 to 5) and report is sufficient or an in depth Environmental Impact Management (EIM) study (completion of all EMP’s) and report is required. Both options will be subject to continual review (EMP09) throughout the life of the project and will inform the Environmental Case.

Undertake an EIM if there is either:

1. One or more medium or high priority impacts identified in the EFM; or
2. The absence of an EIM would cause the effect of a positive environmental impact to diminish or come to an end; or
3. Insufficient information to decide whether any adverse environmental impact present a significant material risk to the environment; or
4. Insufficient information to decide whether an environmental impact is adverse.

5.2.0.1.

Environmental impacts for all life cycle stages and conditions recorded in Form EMP04/F/01 shall be evaluated using this procedure. 

Note - studies and evaluations already undertaken for similar equipment systems and capabilities will be extremely helpful in completing this procedure.  In some cases it may be possible to use an existing evaluation in its entirety or expand if the capability is sufficiently similar and the evaluation is recent.

5.2.1.1.

In order to give a reasonable degree of resolution between environmental impacts, 5 categories shall be used for both severity and frequency/duration. This will provide enough variation and resolution to prioritise the environmental impacts of most projects. 

It is recognised that in some circumstances utilising a different number of categories may present assessment advantages.  Where this may be the case, approval from QSEP must be received. See table below.

5.2.2.1.

This step requires you to assign categories for both severity and frequency.  In order to ensure consistency between approaches the following categories for severity and frequency/duration should be used by all Project Teams.  

5.2.3.1.

The severity of an environmental impact is a measure of the degree of environmental damage that the impact represents.  The lowest rating for severity is ‘Minor’ and the highest ‘Critical’. 

5.2.3.3.

1. Minor

   Low to medium use of renewable resources or low use of non-renewable resources.  Non-hazardous waste produced and recycled, or small amounts disposed of as inert waste.  Notable but minor environmental impact, negligible but widespread.  For example, temporary disturbance or minor damage to habitat of common species only.

2. Moderate

   Moderate to large use of renewable resources, moderate use of non-renewable resources.  Notable non-hazardous waste disposal, hazardous waste (in Scotland, special waste) recycled, small amounts of hazardous waste disposal. Environmental impact limited to a small area, or widespread impact with no or minimal lasting damage. For example, permanent damage to habitat of common species only.

3. Major

   Significant use of non-renewable resources, limited use of toxic substances. Notable amount of hazardous waste produced. Notable lasting environmental damage. For example, destruction of habitat of common species or temporary damage to habitat of endangered species.

4. Severe

   Large scale use of non-renewable resources, significant use of toxic substances. Large amount of hazardous waste produced. Large scale environmental damage with national significance, e.g. release of gases contributing to acid rain (NOx, SOx), or permanent damage to habitat of endangered species.

5. Critical

   Large scale use of scarce resources or toxic resources e.g. use of heavy metals. Very large amount of hazardous waste produced. Severe widespread irreversible environmental damage of international significance e.g. large scale release of greenhouse gases, release of ozone depleting substances or destruction of habitat of endangered species.

5.2.4.1.

‘Frequency’ is defined as the number of times that the environmental impact is expected to occur, for example, once a week, once a day or once a year.  The ‘duration’ is the length of time that the impact lasts for, for example, 30 minutes, 5 hours or continuous.  The categories you choose may refer to one or both of these parameters, for example, ‘once a week’ or ‘5 hours’ or ‘5 hours per week’. They could also include a range of frequencies or durations for example, ‘between 5 and 30 hours a week’. However, the categories must be consistent with each other, so it would not be acceptable to have ‘once a week’ and ’10 hours’ as different categories.

5.2.4.3.

The highest category for this issue must be ‘continuous’ and the lowest category ‘occurs very rarely, short duration’.

Establishing a relevant frequency criteria is crucial. The following table provides two examples of frequency.

5.2.4.5.

Where understanding of the issues and impacts that may arise is limited within the Project Team, especially where Project risk may be recognised, a Subject Matter Expert shall be engaged to clarify this. Any consultation or advice received by the Project Team must be documented.

5.2.5.1.

Once the methodology for priority evaluation is established, environmental impacts shall be prioritised using the categories chosen.  The details of the assessment shall be entered directly into the relevant columns in EMP04/F/01 – Environmental Feature Matrix.

5.2.5.3.

Some projects may not have any environmental impacts above the threshold level (i.e. classed as medium or high priority).  In these situations it is unlikely that an EIM study will be required and an EISS approach will suffice. However, opportunities should still be considered for implementing straightforward mitigation measures. This initial evaluation does not mean that the priority of the environmental impacts could not change over time or if for instance new legislative or policy requirements are introduced or the operating environment changes.  Reviews of the priority evaluation are covered by following Procedure EMP09 – Continuous Review.

5.2.6.2.

Following an assessment of the resolution between impacts it should be possible to re-organise the impacts in order of the scale of impact which can indicate which impacts require greater priority. Outputs from  EMP04/F/01 - The Environmental Matrix shall identify any high priority environmental impacts, this data must be recorded in the Environmental Case Report.

5.2.7.2.

The methodology that is determined at this stage shall be used consistently throughout the project lifetime.  Also, note that due to the varying nature of projects and the ability to vary the definitions of category classes it is inadvisable to use the resulting priority scores to compare projects.

5.2.8.1.

Upon completing this procedure (EMP05), a decision is required whether a limited Environmental Impact Screening and Scoping (EISS) study and report is sufficient or an in depth Environmental Impact Management (EIM) study and report is required. Both options will be subject to continual review throughout the life of the project and will inform the Environmental Case.

Undertake an EIM if there is either:

1. One or more medium or high priority impacts identified in the EFM; or
2. The absence of an EIM would cause the effect of a positive environmental impact to diminish or come to an end; or
3. Insufficient information to decide whether any adverse environmental impact present a significant material risk to the environment; or
4. Insufficient information to decide whether an environmental impact is adverse.

 Content based upon agreed approach to EISS/EIM decision – reflecting initial content of this EMP

The Environmental Impact Screening and Scoping (EISS) Report and the Environmental Impact Statement shall be developed and form part of the Environmental Case report. The EISS report will present the outcomes of EMP01 to EMP05. The Environmental Impact Statement is a non-technical summary of the EISS report and therefore should avoid technical jargon and lengthy explanations. It shall cover the key points of the issues covered in the assessment along with an overview of any recommended mitigation measures.

The Environmental Impact Statement should contain:

1. Description of the equipment or service;
2. Life cycle stages covered;
3. Environmental features, adverse and beneficial impacts;
4. Review of environmental impacts including any residual impacts;
5. Outline of any mitigation measures;
6. Those responsible for managing mitigation measures.

In cases where the Project Team proceed to an EIM study the EISS report outputs will form the basis of the EIM report.

Note: regardless of study type it is important to maintain a record of all impacts including category “C” / Low Priority impacts.

5.2.9.2.

The output should be verified by the SQEP body and accepted by the member of the Project Team with formally delegated environmental responsibilitiesthrough approval of the Environmental Case Report.

5.3.0.1.

The Project Team Leader is responsible for ensuring adequate resources are dedicated to the management of safety and environmental protection within their area of responsibility, and for facilitating appropriate arrangements to discharge responsibilities relating to this procedure in an efficient and effective manner.

5.4.1.1.

This procedure should be applied in the Concept Stage, prior to Initial Gate approval, or at the beginning of the Assessment Stage.  If these stages have already been passed, work should be conducted in the current stage.

5.5.0.1.

The outputs of this procedure will require periodic review and possible revision throughout the lifetime of the project.  The appropriate timings for such reviews will be determined through following Procedure EMP09 – Continuous Review.

5.5.1.1.

 The “Common Documents”

1. User Requirement Document (URD);
2. JSP 418 (Sustainable Development and Environment Manual);
3. DSA01.1 Defence Policy for Health, Safety and Environmental Protection.

Outputs from:

1. Outputs from Procedures EMP01, EMP02, EMP03 and EMP04. 

5.6.0.1.

Conformance with the standard shall be demonstrated by completing the following required outputs:

1. Completed Form EMP04/F/01 – Environmental Feature Matrix, which was started in EMP04 will now be completed;
2. Completed Form EMP05/F/01 – Record of priority evaluation methodology.

5.6.1.1.

Where relevant, the outputs from this procedure should feed into the following:

1. System Requirement Document – for any specific environmental performance requirements;
2. Procurement process (design and contracting considerations);
3. Customer Supplier Agreement – to document agreements on environmental studies to be delivered by the Project Team;
4. Through Life Management Plan;
5. Input report for Initial Gate.

5.7.1.1.

The key alignment opportunity is to cross reference Environmental Impact Evaluation with Safety Impact Evaluation so that common issues are identified and where possible assessed together. 

5.7.2.1.

When applying this procedure to legacy systems the following questions shall be asked:

1. What is the remaining length of time of the equipment’s or service projected service life?
2. Has the legislation review highlighted a need for mitigation that has not already been put in place?
3. Are there future plans for major modifications and capability enhancements, and if so when?
4. Is there historic evidence of actual environmental incidents and impacts, if so when, where and what?
5. Have there been any legal compliance problems to date or issues with regulators?
6. Has there been any stakeholder (particularly external to MOD) interest to date (for example Parliamentary Questions or enquiries regarding the equipment’s environmental performance)?

5.7.3.1.

If this procedure is not completed, and reviewed (see Procedure EMP09 – Continuous Review), in a timely manner there will be an increase in risk that subsequent work will go ahead with unrecognised environmental liabilities.  Equally important is that a poor impact evaluation may cause Project Teams to expend unnecessary time and effort on issues which could be considered as insignificant.  Any short comings in the application of this procedure could compromise Initial Gate procedures and approvals.  In addition, short comings could also result in costly reworks, especially where opportunities to influence design decisions are missed.