Audit Question Set Section 1.4 Interfaces

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These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 1.4 of the Statute Policy mandated by Defence Regulators which states;

Interfaces between organisations shall be identified so that risks, and opportunities for performance improvement, across them can be appropriately managed and effectively communicated.

- Policy Clause 1.4 Interfaces

These questions address ASEMS Part 1, Clause 1.4 and DSA 01.1, Elements C and K
Organisational leadership, culture, capability and change management
  1. How did the team identify all of the organisations it needs to interface with and where are the results recorded?
  2. How has the team determined the types of information/deliverables needing to be passed across interfaces, by what means, when and by who?
  3. What formal agreements/contracts have been put in place to specify the mutual responsibilities of parties passing information/deliverables across boundaries?
  4. What format do the agreements/contracts take and where was this specified?
  5. What content do the agreements/contracts require and where is this specified?
  6. Who in authority has signed such agreements/contracts on behalf of each of the parties involved?
  7. What arrangements are in place to resolve any disputes across interfaces?
  8. What arrangements are in place for the periodic review, update and termination of such agreements/contracts?
  9. How and where are such agreements/contracts stored for the life of the project?
Self - Assurance
  1. What internal and / or external oversight has been carried out to assure the adequacy and effectiveness of the above arrangements and their outcomes?

Covers assurance for policy clause

Interfaces

Interfaces between organisations shall be identified so that risks, and opportunities for performance improvement, across them can be appropriately managed and effectively communicated.

1.4

Assures Procedures

GMP01

Contracting for Safety and Environmentally Sound Products, Systems or Services

This generic procedure serves to outline the process of managing contracting for safety and environmentally sound PSS.

GMP02

Communication

Effective communication of the principles, goals and outputs of the Delivery Team’s Safety Management System and Environmental Management System is essential to the success of managing safety and environmental risks. It is important to ensure that relevant responsibilities are understood and that actions should be carried out in a coordinated and efficient way.

EMP02

Stakeholder Communications

This procedure will enable the Delivery Team to ensure that environmental issues are appropriately managed, with all environmental responsibilities communicated. EMP02 will assist the Delivery Team in identifying stakeholders, define and agree project environmental responsibilities, produce an effective communication plan and assemble an environmental committee.

EMP04

Environmental Impact Screening and Scoping

This procedure describes how to carry out a screening and scoping exercise to identify the project’s actual and potential environmental impacts and prioritise impacts according to environmental significance, business risk and ability to influence operational controls, allowing Delivery Teams to decide where to focus their efforts.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.