Audit Question Set Section 3.2 Safety and Environmental Management Plan

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 3.2 of the Statute Policy mandated by Defence Regulators which states;

Operating Centres or equivalent shall ensure that all Products, Systems or Services have a suitable and sufficient through life safety and environmental management plan.

- Policy Clause 3.2 Safety and Environmental Management Plan

These questions address ASEMS Part 1, Clause 3.2 and DSA 01.1, Elements A - C and E - K.
Applicable Legislation, Defence Regulations, Policy and Guidance
  1. How does the SEMP address compliance with relevant statutory and regulatory requirements?
Information Management
  1. What have teams done to plan the implementation of their SEMS and have all of the details been recorded in an official SEMP?
  2. How does the SEMP address the communication of S&EP information to those needing it?
Organisational Leadership, Culture, Capability and Change Management
  1. How does the SEMP address the need to keep up with changes in statutory and regulatory requirements?
  2. How does the SEMP address the management of safety activities that cross organisational interfaces?
  3. How does the SEMP ensure that its content remains aligned to and continues to deliver  SEMS requirements?
Risk Assessments and Safety Cases
  1. How does the SEMP ensure that S&EP risks are documented and managed appropriately?
Equipment / Materiel and Infrastructure Design and Manufacture
  1. How does the SEMP ensure that equipment is designed and manufactured in such a way that S&EP requirements are addressed ppropriately; including compliance with relevant legislation, certification, regulations and standards?
Equipment / Materiel and Infrastructure Maintenance
  1. How does the SEMP ensure that equipment is maintained in such a way that S&EP requirements continue to be met?
Supervision and Control of Activities
  1. How were the contents of the Safety and Environmental Management Plan (SEMP) derived?
  2. What procedures are in place to support SEMP implementation, including those associated with oversight activities?            
Incident Management and Learning from Experience
  1. How does the SEMP ensure that S&EP incidents are managed appropriately?
Emergency Arrangements
  1. How does the SEMP ensure that emergency arrangements are in place and are adequate in the event of accidents?
Self - Assurance
  1. What internal and / or external oversight has been carried out to assure the adequacy and effectiveness of the above arrangements and their outcomes?

Covers assurance for policy clause

Safety and Environmental Management Plan

Operating Centres or equivalent shall ensure that all Products, Systems or Services have a suitable and sufficient through life safety and environmental management plan.

3.2

Assures Procedures

GMP01

Contracting for Safety

This generic procedure serves to outline the process of managing contracting safety.

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

SMP03

Safety Planning

This procedure guides the development of a Safety Management Plan which defines the Safety strategy, ensuring acceptable Safety performance through life.

SMP10

Safety Requirements and Contracts

This procedure provides guidance for defining the requirements of the Safety Management System (SMS), and how it will be demonstrated that safety targets have been met. The procedure also provides guidance for the development of contractual terms with external contractors where they are required.

SMP12

Safety Case and Safety Case Report

This procedure provides guidance on the development of a Safety Case and Safety Case Report. The Safety Case brings together all project safety information, forming a number of arguments which are summarised in the Safety Case Report.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.