Audit Question Set Section 2.1 Organisation and Arangements

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These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 2.1 of the Statute Policy mandated by Defence Regulators which states;

Operating Centre Directors or equivalent shall document their Organisation and Arrangements that shall: i. communicate their commitment to Secretary of State for Defence’s policy statement; ii. foster a proactive safety and environmental culture; iii. continually improve the safety and environmental management systems and their outcomes; iv. and comply with legal and other appropriate requirements.

- Policy Clause 2.1 Organisation and Arrangements
These questions address ASEMS Part 1, Clause 2.1 and DSA 01.1, Elements A, B, C, H and K.
Applicable legislation, defence regulations, policy and guidance
  1. What has management done to identify standards, regulations, certification and legal requirements needing to be complied with?
Information Management
  1. Where are details of compliance status recorded and how are they reported as necessary?
  2. What follow up action is undertaken to address areas of weakness and where are details recorded?
Organisational leadership, culture, capability and change management
  1. What has management done to foster a positive safety culture? 
  2. How has management ensured that sufficient resources are in place to enable compliance?
  3. How has management informed its teams of the need to comply and the means of demonstrating compliance? 

 

Supervision and control of activities
  1. What management oversight and lines of communication have been established to monitor the status of compliance by teams?
Self - Assurance
  1. What internal and / or external oversight has been carried out to assure the adequacy and effectiveness of the above arrangements and their outcomes?

Covers assurance for policy clause

Organisation and Arrangements

Operating Centre Directors or equivalent shall document their Organisation and Arrangements that shall: i. communicate their commitment to Secretary of State for Defence’s policy statement; ii. foster a proactive safety and environmental culture; iii. continually improve the safety and environmental management systems and their outcomes; iv. and comply with legal and other appropriate requirements.

2.1

Assures Procedures

EMP01

Environmental Management Plan

A fully resourced plan to facilitate proactive environmental management should be developed. It is likely that aspects will be known to the Delivery Team prior to commencement of the POEMS Process. This procedure should allow the Delivery Team to budget and resource tasks that ensure products, systems and services deliver sound environmental performance.

EMP02

Stakeholder Communications

This procedure will enable the Delivery Team to ensure that environmental issues are appropriately managed, with all environmental responsibilities communicated. EMP02 will assist the Delivery Team in identifying stakeholders, define and agree project environmental responsibilities, produce an effective communication plan and assemble an environmental committee.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.

SMP03

Safety Planning

This procedure guides the development of a Safety Management Plan which defines the Safety strategy, ensuring acceptable Safety performance through life.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.