Audit Question Set Section 3.1 Safety and Environmental Management System

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 3.1 of the Statute Policy mandated by Defence Regulators which states;

Operating Centres, Project Teams or equivalents shall operate in compliance with established Safety and Environmental Management Systems.

- Policy Clause 3.1 Safety and Environmental Management System

These questions address ASEMS Part 1, Clause 3.1 and DSA 01.1, Elements A - K.
Applicable Legislation, Defence Regulations, Policy and Guidance
  1. How do the SEMS ensure compliance with relevant statutory and regulatory requirements?
Information management
  1. How is relevant SEMS information communicated to those needing it?
Organisational Leadership, Culture, Capability and Change Management
  1. What SEMS arrangements have been put in place at management and team levels?
  2. How are SEMS updated /re-issued to keep pace with changes in requirements?
  3. How do management link their S&EP objectives into the content of the SEMS?
Personnel Competence and Training
  1. How does the SEMS ensure that those requiring S&EP competences, either already have or obtain them?
Risk Assessments and Safety Cases
  1. How does the SEMS ensure that S&EP risks are documented and managed appropriately?
Equipment / Materiel and Infrastructure Design and Manufacture
  1. How does the SEMS ensure that equipment is designed and manufactured in such a way that S&EP requirements are addressed appropriately; including compliance with relevant legislation, certification, regulations and standards.
Equipment / Materiel and Infrastructure Maintenance
  1. How does the SEMS ensure that equipment is maintained in such a way that S&EP requirements continue to be met?
Supervision and Control of Activities
  1. How does the SEMS ensure that safe systems of work are in place and that there is sufficient oversight to ensure compliance?
Incident Management and Learning from Experience
  1. How does the SEMS ensure that S&EP incidents are managed appropriately?
Emergency Arrangements
  1. How does the SEMS ensure that emergency arrangements are in place and are adequate in the event of accidents?
Self - Assurance
  1. What internal and / or external oversight has been carried out to assure the adequacy and effectiveness of the above arrangements and their outcomes?

Covers assurance for policy clause

Safety and Environmental Management System

Operating Centres, Project Teams or equivalents shall operate in compliance with established Safety and Environmental Management Systems.

3.1

Assures Procedures

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.