Audit Question Set Section 5.2 Change Management

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 5.2 of the Statute Policy mandated by Defence Regulators which states;

Operating Centres, Project Teams or equivalents are to ensure that all new or increased safety risks arising from changes to Products, Systems or Services or to their operating environment are managed appropriately

- Policy Clause 5.2 Change Management

These questions address ASEMS Part 1, Clause 5.2 and DSA 01.1, Elements C, E, F, G and K.
Organisational Leadership, Culture, Capability and Change Management
  1. How does management identify new risks or changes to risk levels for extant risks and where are details of its processes recorded?
  2. How are such risks managed and where are their details recorded?
Risk Assessments and Safety Cases
  1. What arrangements were put in place for managing equipment risk during the development and in-service elements of the equipment life cycle and where are they documented?
Equipment / Materiel and Infrastructure Design and Manufacture
  1. How did the team set out its equipment / infrastructure requirements; i.e. those associated with standards, certification, legislation and regulations and where are they recorded?
  2. How did the team set out its commissioning requirements and where are they recorded?
  3. At the point of equipment / infrastructure handover, how did the team establish that all criteria had been met and the need for any subsequent modifications identified?
  4. Where were details of the above recorded?
Equipment / Materiel and Infrastructure Maintenance
  1. What arrangements are in place to review maintenance requirements following changes to equipment / infrastructure, their usage or their operating environments?
  2. Where are details of the above recorded?
Self – Assurance
  1. How has the team assured itself that its requirements setting and checking processes are adequate and effective and where are the results recorded?

Covers assurance for policy clause

Change Management

Operating Centres, Project Teams or equivalents are to ensure that all new or increased safety risks arising from changes to Products, Systems or Services or to their operating environment are managed appropriately

5.2

Assures Procedures

EMP09

Continuous Review

Continuous review should ensure that outputs from all EMPs are kept up to date with overall project and other developments. A review should be part of a planned process of the revision of outputs as the project progresses in order to incorporate improved or amended information, or as the result of audit findings. This procedure assists the project team in continuous review and improvements to their projects

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

EMP05

Impact Priority Evaluation

The procedure provides guidance on how to assess the priority for managing the environmental impact. The aim of this procedure is to assign all the identified impacts to a priority of Low, Medium or High. This will determine which risks and impacts deserve further consideration.

EMP07

Environmental Impact Management

This procedure focuses on the management and reporting of high and medium priority environmental impacts associated with the project.

SMP07

Risk and ALARP Evaluation

This procedure provides guidance through Risk and ALARP Evaluation in order to identify where the system Risk meets Tolerability criteria, and where further action is required.

SMP12

Safety Case and Safety Case Report

This procedure provides guidance on the development of a Safety Case and Safety Case Report. The Safety Case brings together all project safety information, forming a number of arguments which are summarised in the Safety Case Report.

SMP13

In-Service Safety Management System

This procedure provides guidance for sustaining safety performance by ensuring in-service arrangements are recognised and operated.