Audit Question Set Section 6.3 Competence

These questions can be used as an aid to assure that your project adheres to the policy briefed in clause 6.3 of the Statute Policy mandated by Defence Regulators which states;

The competence of all staff with system safety and environmental responsibilities shall be regularly assessed, monitored and recorded. Staff with formally delegated system safety and environmental responsibilities shall demonstrate their competence to receive the delegation prior to deployment, and their competence shall be regularly monitored and recorded.

- Policy Clause 6.3 Competence

These questions address ASEMS Part 1, Clause 6.3 and DSA 01.1, Elements A, C, D and K.
Applicable Legislation, Defence Regulations, Policy and Guidance
  1. What policy and regulatory requirements related to competence has your team identified and how has it interpreted them for its use?
Organisational Leadership, Culture, Capability and Change Management
  1. How has your team ensured that its staff, both individually and as a whole, have the competence necessary to conduct its activities?
  2. How does your team monitor changes to its business activities to ensure that it becomes aware of the need for new competences?
  3. Where are details of the above recorded?
Personnel Competence and Training
  1. Where are details of training completed / outstanding recorded for each individual?
  2. Who is responsible for ensuring that only qualified staff carry out particular activities?
  3. How are training deficiencies tracked until addressed?
  4. Where are details of the above recorded?
Self-Assurance
  1. How has the team assured itself that its competence management processes are adequate and effective and where are the results recorded?

Covers assurance for policy clause

Competence

The competence of all staff with system safety and environmental responsibilities shall be regularly assessed, monitored and recorded. Staff with formally delegated system safety and environmental responsibilities shall demonstrate their competence to receive the delegation prior to deployment, and their competence shall be regularly monitored and recorded.

6.3

Assures Procedures

GMP04

Document and Record Control

This generic procedure offers guidance on document and record control at a project level.

EMP01

Environmental Management Plan

A fully resourced plan to manage potential impacts to the environment should be developed. It is likely that aspects will be known to the project team prior to commencement of the POEMS Process. This procedure should allow the project team to budget, resource tasks that may be required to assess the significance of the impacts from the project and to demonstrate that any significant impacts are minimised or reduced, as far as reasonably practicable.

EMP02

Stakeholder Communications

This procedure will enable the project team to ensure that environmental issues are appropriately managed, with all environmental responsibilities communicated. EMP02 will assist the project team in identifying stakeholders, define and agree project environmental responsibilities, produce an effective communication plan and assemble an environmental committee.

SMP01

Project Safety Initiation

This procedure describes the start-up of safety management activities on a project. It identifies safety stakeholders, and legislative and other standards that should be satisfied. The procedure also creates the key elements of the safety management organisation for the project.

SMP02

Safety Committee

This procedure describes the implementation of a Safety Committee, in order to ensure effective co-ordination between persons holding safety responsibilities.

SMP10

Safety Requirements and Contracts

This procedure provides guidance for defining the requirements of the Safety Management System (SMS), and how it will be demonstrated that safety targets have been met. The procedure also provides guidance for the development of contractual terms with external contractors where they are required.